Most email providers enforce file size limitations on email attachments. For example, both Gmail and Yahoo limit file attachment size to a total of 25 megabytes (MB). Also Microsoft Outlook has a default attachment size limit of 20MB.
As many know, email is not naturally well suited for sending large file attachments. One can never be sure if the recipient’s system will accept very large attachment transmissions.
Sharing family photos? No problem. There are lots of tools to send these.
Sharing sensitive business files that are too large to send by normal email? Well, you might want to consider more specialized large file sharing services.
Almost every employee uses cloud storage services on a private basis. Just three examples: OneDrive is most probably part of every Window 10 installation and Google Drive comes automatically with your Android Smartphone. Further, DropBox is one of the most used cloud storage and file sharing tools in private environments.
Access to these cloud storage services is easy: All you need is username and password. A link to share the content is created within seconds. Awesome! But where is the relationship to the Shadow-IT? What does it mean?
It appears that more and more employees are using their private cloud storage space also for the exchange of larger sensitive business files as they are lacking of the right tools at work. Imagine, how many sensitive business files will stay in private storage space forever? Forgotten, scanned by the cloud provider? Your sensitive business files get out of control!
Shadow-IT simply stands for the use of private Tools and services of the employees under the radar of IT Administration Team.
Certain large file sending and sharing tools have evolved that specialize in sharing large business or personal files – the leading tools address needs beyond basic “file sharing”. The following questions should provide enough grounds for debates around current file sharing practices:
Considering these and other potential issues, you may search for the features that are today becoming essential to those sharing important files; features that you might want to look for in a large file sharing tool.
LargeMail as part of the RMail Suite is one of the leading file transfer services worldwide. When compared with other vendors, the following benefits stand out:
You will find more information on RMail here.